Join us Sept. 22-25, 2024, for our hybrid event. We'll meet online and in Albuquerque, New Mexico.

The Higher Education Web Professionals Association hosts its Annual Conference in the fall of each year. We offer a variety of sponsorship opportunities and can customize packages to meet your marketing goals and maximize your company's exposure to digital and web professionals within higher education. 

Contact us at sponsors@highedweb.org for more information. 

Sponsor expo hall of HighEdWeb 2022 Annual Conference

Attendees and schedule

HighEdWeb 2024 will bring together content marketers and developers, designers and managers, programmers and writers — along with other professionals from across the web and digital communication disciplines. With seven tracks of presentations, poster sessions, one outstanding keynote, multiple workshops, and events out on the town, we know this will be another stellar HighEdWeb experience.

Expo hall booth at HEWeb22

Institutions

HighEdWeb conferences are truly international events, attracting higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka and Sweden.

For a sample list of participating schools, contact us at sponsors@highedweb.org

Upgrade to corporate partner sponsorship

You can sponsor all HighEdWeb 2024 events for one discounted cost. Plus you'll gain unique benefits reserved for our corporate partners.

Interested in becoming a sponsor, but don’t see the opportunity you’re looking for – contact sponsors@highedweb.org to talk to us about tailoring a package suited to your unique marketing needs and budget.

2024 sponsorship packages

We are happy to customize a package to meet your marketing goals. Email us at sponsors@highedweb.org to discuss ways to promote your business.

In-person sponsorships

Exhibitor:  $5,000

Unlimited

Includes:

  • 10’ x 10’ booth (includes one 6’ foot table, two chairs, wastebasket and electric drop.)
  • Logo featured on the event website and in pre-conference emails.
  • Acknowledgement of sponsorship during the conference in between session slides.)
  • One (1) complimentary in-person registration for sponsor representatives.

Silver sponsor:  $10,000

Unlimited

Includes all of the above plus:

  • Pre-and post-conference attendees opt-in contact list.
  • Lead retrieval through attendee badge scanning.
  • Online booth and exposure to 350+ online attendees featuring:
    • Company name, logo and profile.
    • Contact form for collecting leads.
    • Downloadable digital swag.
    • Links to company's website and social media accounts.

Gold sponsor:  $15,000

One Available

Includes all of the above plus:

  • Enhanced booth size: 20’ x10’.
  • One additional (1) complimentary in-person registration for sponsor reps (2 total.)
  • 45-minute presentation in the partner track, including complimentary registration for one (1) presenter.
  • Social media acknowledgement upon payment, written by HighEdWeb.

 

Platinum:  $20,000

One Available

Includes all of the above plus:

  • Enhanced booth size: 20’ x 20’ in a prime location.
  • One additional (1) complimentary in-person registration for sponsor reps (3 total.)
  • Upgraded online booth with live chat capability.
  • Email sent by HighEdWeb on sponsor’s behalf to attendees, written by the sponsor.
  • One high-visibility add-on branding opportunity (on a first come, first served basis.)

Online only sponsorships:  $2,500

Unlimited

Online booth and exposure to 350+ online attendees featuring:

  • Two online representatives.
  • Recognition on the event website and in pre-conference emails.
  • Company name, logo, links, profile contact form and digital swag.

 

We are happy to customize a package to meet your marketing goals. Please email us at sponsors@highedweb.org to discuss ways to promote your business.

Add-on conference opportunities

The items below can be added on to enhance any sponsorship package.

Accessibility partner - $5,000 (1 available)

Each year, HighEdWeb responds to attendees’ needs for ASL and Braille translation, as well as other accessibility needs. Your support allows us to create a welcoming environment for all members of our community.

Benefits

  • Website, social media and conference email recognition as well as in-app acknowledgement provided during the Annual Conference.

Visual communication partner - $5,000 (1 available)

Make it possible for HighEdWeb to record, process, archive and make accessible the video recordings from the conference.The partnership is noted with the use of name and/or logo in each 2024 conference video posted to the HighEdWeb Professional Development Library website post-conference.

Benefits

  • Your support will be visible each time members view the recordings on the HIghEdWeb site. Verbal acknowledgement and signage are also provided during the Annual Conference.

Big Social Event partner - $5,000 (1 available)
includes transportation sponsorship

The Big Social Event is the premier event for our attendees on Tuesday evening. Your support helps us celebrate a successful conference and share our host city with attendees. This sponsorship includes recognition as the transportation partner helping to ensure our attendees will travel safely to the Big Social Event.

Benefits

  • Display of sponsor-provided banner at event venue.
  • Opportunity to have registered-attendee sponsor representatives act as greeters at the transport pickup site and at entrance to the event.
  • Distribution of one sponsor-provided promotional material or item.
  • Sponsor-provided signage on bus.
  • Verbal acknowledgement of the sponsorship during announcements.
  • Acknowledgement of sponsorship on Annual Conference website and in app.

Keynote partner - $5,000 (1 available)

One of the most popular sessions of the Annual Conference! Past keynotes have featured stars and geniuses who have inspired attendees to continue to improve the state of the web in higher education.

This sponsorship offers brand recognition and the opportunity to showcase your company on the big screen prior to the speaker’s introduction. Benefits:

Benefits

  • Recognition on the conference website, in emails and the app.
  • Opportunity to display up to a 90-second video on your company prior to the introduction of the keynote speaker.
  • Distribution of sponsor-provided promotional material or item at the entrance of the theater prior to the keynote (provided by sponsor.)
  • Social media recognition on LinkedIn, leading up to and at the event, acknowledging your support.

Meal sponsorship - $5,000 (3 available)

Sponsor one of the daily meals, either breakfast or lunch.

Benefits

  • Sponsor-provided logo placard on tables provided at selected sponsored meal.
  • Opportunity to distribute promotional items at each seat.
  • Reserved table for sponsor attendees and guests (up to eight individuals) at the selected sponsored meal.
  • Sponsorship noted in the Annual Conference schedule.
  • Verbal acknowledgement provided during Annual Conference daily announcements and in the app.

Snack sponsorship - $3,000 (3 available)

Sponsor one of the daily snack breaks.

Benefits

  • Sponsor-provided placard on tables at selected sponsored break.
  • Opportunity to distribute promotional items at selected sponsored break.
  • Sponsorship noted in the Annual Conference schedule.
  • Verbal acknowledgement provided during Annual Conference daily. announcements and in app during the selected sponsored break.

Inclusivity sponsor $3,000 (1 available)

Reflect our values and promote inclusion and diversity in higher education.

This is an opportunity to sponsor attendance for people from diverse backgrounds within the local region where the conference will be held. The sponsor contribution will pay for a number of full registrations to be offered to underrepresented audiences, with awardees selected by HighEdWeb.

his is a great opportunity for an organization that supports our values to help promote them and make the conference more inclusive.

The package includes:

  • Sponsor name and logo on as an Inclusivity Sponsor on website and in emails.
  • Website, social media and conference email recognition.
  • Acknowledgement on holding slides and in-app provided during the Annual Conference.

Community care sponsor $2,000 (2 available)

Support essential spaces that give our community members security, safety and privacy to meet their personal needs while achieving their professional development goals at the conference. These spaces may include a mother’s room, gender-inclusive restrooms, prayer room and quiet work space.

Acknowledgement will be provided on the conference website, in app, conference slides and announced during Monday’s lunch. Logo on signage in the registration area and outside or within each space will also recognize your contribution.

Poster session - $1000 (15 available)

Poster presentations are online and released during the week leading up to the HighEdWeb Annual Conference. These short video presentations are an excellent opportunity to showcase that cool new project or idea, without the stress of putting together a full 45-minute presentation.

Benefits

  • 3-5 minute recorded video presentation. Highlight a project, technology or a cool idea, with a chance to directly interact with poster viewers through chat during the scheduled pre-conference poster hour.
  • Poster session listed in the Annual Conference online schedule.
  • Presenters or representatives must attend online during the poster hour for Q&A.

Branding opportunities

#HEWeb24 T-Shirt $10,000 (1 available)

Your company's logo on the right sleeve of all shirts provided to attendees — very prominent and memorable!

Hotel Key $5,000 (1 available)

Ready. Set. Swipe! Sponsor the item that will go into the hands of all conference hotel guests. Your logo will adorn the front of the hotel keycard distributed to attendees at the official conference hotels.

Charging Station $1,000 (2 available)

Reach attendees while they charge their cell phones. Kiosk style charging stations will feature your company's logo and message. Sponsor also receives recognition on event signage.

Hand sanitizer $1,000 (2 available)

Includes company logo and booth number. Show attendees that their health is of the utmost importance. Take part in creating a safe environment for attendees by sponsoring branded hand sanitizer stations at the Convention Center and mini hand sanitizers that will be distributed to attendees during registration.

Contact

HighEdWeb Annual Conference Sponsorship Committee

Email: sponsors@highedweb.org

Please note

HighEdWeb maintains a policy of not sharing contact information (e.g. phone numbers, email addresses) for its attendees, unless attendees give prior consent.

Sponsor logos and acknowledgements to be co-branded with HighEdWeb according to the Association’s brand standards.