The Higher Education Web Professionals Association hosts its Annual Conference in the fall of each year. It is a well attended event featuring a wide range of presentations that attract higher education digital professionals from a broad variety of organizations and disciplines.
In 2021, the HighEdWeb Annual Conference was held online. The conference offered 40+ presentations, lightning talks, digital poster presentations, and welcomed more than 600 web and digital communication professionals from around the world.
HighEdWeb 2022 (#HEWeb22) will bring together content marketers and developers, designers and managers, programmers and writers — along with other professionals from across the web and digital communication disciplines — this Oct. 9-12 for a hybrid event; online and in Little Rock, Arkansas. With eight tracks of presentations, poster sessions, one outstanding keynote, multiple workshops, and events out on the town, we know this will be another stellar HighEdWeb experience.
HighEdWeb is committed to ensuring the health and well-being of our attendees and staff at our events. We hope everyone will join us in a healthy event and help keep each other safe. In addition to the venue’s protocols, we will follow all local public health agency guidelines.
All attendees are encouraged to review the State of Arkansas current guidelines.
Institutions
HighEdWeb conferences are truly international events, attracting higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka, and Sweden.
For a sample list of participating schools, contact us at sponsors@highedweb.org
Sponsorship Benefits At-A-Glance
Benefits |
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Standard virtual hall presence The virtual booth will consist of your company name, logo, 150-word description, up to four pre-recorded videos, and digital resources for attendees. The virtual booth will also include the ability to meet virtually during the conference, schedule future meetings, live chat, survey, and visitor insights. |
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✓ 20’ by 10’ - 8’ tall |
✓ 20’ by 20’ - 8’ tall |
Complimentary registration of attendees to the Annual Conference, which includes all conference materials and admission to events, including conference meals. (NOTE: this does not include add-on pre/post conference workshops) Includes paid registration for one individual as the Virtual Hall Representative |
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New: Access to attendee badge scanning solution to streamline collection of attendee contact information including name, title, institution, and email. |
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Promotional content in a digital swag bag sent to all attendees. |
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Bumper graphic - sponsor logo and thank you presented during breaks and meals. |
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Sponsor logo displayed on pre-event emails. |
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Social Media announcement on Twitter before the event - written by HEWeb about sponsorship leading up to the conference. |
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Conference attendee list with email. List provided for all conference attendees who opt in for sponsor communication, including name, title, institution, and email. Attendee list will be provided on or before September 23, 2022, (2-weeks prior to event date) and October 26, 2022, for any new registrations not included in the first list. |
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Ad in the Annual Conference print program |
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Social media announcement on Twitter during and after the event - written by sponsor. |
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Online company or personality profile in Link Journal with accompanying social media promotion on Twitter. Content must be received and will be sent no later than three months post-event. |
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One 45-minute presentation spot in the Annual Conference Partner Track. |
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Email highlighting sponsor sent by HighEdWeb on sponsor behalf to all 2022 Annual Conference attendees. Content, including artwork/logo, to be provided in approved format by sponsor. |
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New: Access to a dedicated conference room in the Statehouse Convention Center for individual or group demos and client meetings throughout the conference. |
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One priority, high-visibility event sponsorship (on a first-come, first-served basis):
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Sponsorship Cost |
$7,500 |
$10,000 |
$13,000 |
$18,000 |
In-Person Exhibitor - $4,000 (Unlimited)
Benefits
- Exhibit floor booth (10’ by 10’ - 8’ tall) with WiFi, table and first electric drop included
- Complimentary registration of one attendee to in-person conference only, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)
- Bumper graphic - sponsor logo and thank you presented prior to each session, during breaks, and during meals.
- Sponsor logo displayed on website.
- Option to add an image and link to a digital swag bag that will be sent to all attendees.
Virtual Exhibitor - $3,000 (Unlimited)
Benefits
- Complimentary registration of two representatives for the online conference only
- Standard virtual hall presence - The virtual booth will consist of your company name, logo, 150-word description, up to four pre-recorded videos, and digital resources for attendees.
- The virtual booth will also include the ability to meet virtually during the conference, schedule future meetings, live chat, survey, and visitor insights.
- Bumper graphic - sponsor logo and thank you presented prior to each session, during breaks, and during meals.
- Sponsor logo displayed on pre-event emails.
- Option to add an image and link to a digital swag bag that will be sent to all attendees.
We are excited to offer these additional Annual Conference sponsorship opportunities, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget. These packages can be added on to enhance your general package (listed above).
Visual communication partner - $7,500 (0 available)
Make it possible for HighEdWeb to record, process, archive, and make accessible the video recordings of our best-in-track/conference Red Stapler-winning and keynote presentations. Your support will be visible each time members view the recordings on the HighEdWeb membership site.
Benefits
- Sponsorship noted in Annual Conference schedule
- One sponsored, pre-conference or post conference email communication including a brief introduction to your product or services
- Sponsorship noted with the use of name and/or logo in each video posted to the HighEdWeb Membership Community website post-conference
- Verbal acknowledgement provided during Annual Conference daily announcements
Accessibility partner - $5,000 (0 available)
Each year, HighEdWeb responds to attendees’ needs for ASL and Braille translation, as well as other accessibility needs. Your support allows us to create a welcoming environment for all members of our community.
Benefits
- Sponsorship noted in Annual Conference schedule and on Annual Conference website
- Link Journal feature article, written by our staff, about your support of this important initiative for HighEdWeb. Accompanying social media promotion on Twitter written by HEWeb.
- Verbal acknowledgement provided during Annual Conference daily announcements
Keynote partner - $5,000 (One available)
In the past, HighEdWeb has welcomed stars and geniuses. Each year, our keynotes inspire attendees to go out and continue to improve the state of the web in higher education. Your support can help us with expenses for these speakers.
Benefits
- One piece of promotional material (small button or card-sized item) to be placed for you at each attendee place setting during keynote presentation
- Acknowledgement of sponsorship in conference program’s keynote description, on Annual Conference website, and sent in a push notification.
- Acknowledgement of sponsorship ahead of video playback in HighEdWeb Membership Community website. Can include up to a 15-second video clip or logo splash screen.
Welcome Event partner - $5,000 (One available)
The Sunday night Welcome Event is always a homecoming for our repeat attendees and a hearty welcome to the family for our new attendees. Your support will help us bring the community together and kick off the year’s conference experience.
Benefits
- Prominent display of sponsor-provided banner at Welcome Event venue
- Opportunity to have registered-attendee sponsor representative to act as greeter at entrance to Welcome Event
- One piece of promotional material (small button or card-sized item) to be distributed at Welcome Event
- Opportunity to distribute promotional items at registration table for first-time attendee experience
- Sponsor logo placard on tables and verbal acknowledgement of sponsor during announcements
- Acknowledgement of sponsorship in conference program’s event description, on Annual Conference website, and sent in a push notification.
Big Social Event partner - $5,000 (One available)
The Big Social Event is a grand event for our attendees. Your support helps us celebrate a successful conference and share our host city with attendees.
Benefits
- Prominent display of sponsor banner at event venue (sponsor to provide banner)
- Opportunity to have registered-attendee sponsor representative to act as greeter at entrance to Big Social Event
- One piece of promotional material (small button or card-sized item) to be distributed at Big Social Event
- Sponsor logo placard on tables and verbal acknowledgement of sponsor during announcements
- Acknowledgement of sponsorship in conference program’s event description, on Annual Conference website, and sent in a push notification.
Transportation partner - $2,500 (One available)
When you become our Annual Conference transportation partner, you help ensure our attendees will travel safely to our Big Social Event.
Benefits
- Prominent display of sponsor-provided signage at bus pick-up and drop-off points
- Opportunity to have registered-attendee sponsor representative to act as greeter at the event location drop-off point
- Acknowledgement of sponsorship in conference program’s event description, on Annual Conference website, and sent in a push notification.
Meal Sponsorship - $5,000 (Six available)
Benefits
- Sole sponsorship of selected Annual Conference breakfast or lunch (NOTE: meal selection available on a first-come, first-served basis)
- Sponsor logo placard on tables provided at selected sponsored break
- Opportunity to distribute promotional items at each seat
- Reserved table for sponsor attendees and guests (up to eight individuals) at the selected sponsored meal
- Sponsorship noted in the Annual Conference schedule and sent in a push notification.
Snack Sponsorship - $3,000 (Six available)
Benefits
- Sponsor logo placard on tables provided at selected sponsored break
- Opportunity to distribute special promotional items at selected sponsored break
- Verbal acknowledgement provided during Annual Conference daily announcements and sent in a push notification.
Poster Session - $500 (15 available)
This year’s poster presentations will be done online, and released during the week leading up to the HighEdWeb annual conference. Poster presentations are an excellent opportunity to showcase that cool new project or idea, without the stress of putting together a full 45 minute presentation.
Benefits
- 3-5 minute recorded video presentation
- Highlight a project, technology, or a cool idea, with a chance to directly interact with poster viewers through chat during the lead up to the in-person conference
- Poster sessions will be listed in the Annual Conference Schedule
Custom Sponsorship Opportunities
You may also choose to maximize your visibility through a more customized sponsorship of the HighEdWeb Annual Conference. These opportunities are delivered on an individual basis; contact us for more information.
Association Sponsorship
We have opportunities available to sponsor all 2022 HighEdWeb events. Contact us at sponsors@highedweb.org for more information about the Association package.
Contact
Christine Boehler and Jacqueline Rowe
HighEdWeb Annual Conference Sponsorship Committee
Email: sponsors@highedweb.org
Please Note:
HighEdWeb maintains a policy of not sharing contact information (e.g. phone numbers, email addresses) for its attendees, unless attendees give prior consent.
All videos must be captioned and documents must be accessible.
Sponsor logos and acknowledgements to be co-branded with HighEdWeb according to the Association’s brand standards.