The Higher Education Web Professionals Association hosts its Annual Conference in the fall of each year. It is a well attended event featuring a wide range of presentations that attract higher education digital professionals from a broad variety of organizations and disciplines.

In 2022, the HighEdWeb Annual Conference held its first ever hybrid event, online and in Little Rock, Arkansas. The conference offered 80+ presentations, community group discussions, workshops, lightning talks, digital poster presentations, and welcomed more than 800 web and digital communication professionals from around the world.

HighEdWeb 2023 (#HEWeb23) will bring together content marketers and developers, designers and managers, programmers and writers — along with other professionals from across the web and digital communication disciplines — this Oct. 8-11 for a hybrid event; online and in Buffalo, New York. With seven tracks of presentations, poster sessions, one outstanding keynote, multiple workshops, and events out on the town, we know this will be another stellar HighEdWeb experience.

Institutions

HighEdWeb conferences are truly international events, attracting higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka and Sweden.

For a sample list of participating schools, contact us at sponsors@highedweb.org

Our attendees

Our attendees cover a wide range of positions in colleges and universities:

  • Academic technologists
  • Account executives
  • Admissions staff
  • Accessibility specialists
  • Application developers
  • Assistant directors
  • Brand managers
  • Business analysts and officers
  • Chief architects
  • Chief communications officers
  • Chief information officers
  • Chief marketing officers
  • Communications managers
  • Communications specialists
  • Content strategists
  • Data analysts/scientists
  • DevOps engineers
  • Digital media specialists
  • Directors
  • Editorial directors
  • Instructional technologists
  • IT staff
  • Librarians
  • Marketers
  • Mobile specialists
  • Programmers
  • Professors
  • Social media managers
  • Student service teams
  • Systems and networking
  • Teaching and learning strategists
  • User experience architects
  • User experience designers
  • Web architects
  • Web designers
  • Web and database developers
  • Web managers
  • Web writers


Sponsorship benefits summary

Benefits

Online Exhibitor: unlimited

In-Person Exhibitor: unlimited

Bronze: unlimited

Silver: unlimited

Gold:
8 total and 4 available

Platinum:
4 total and 2 available

Online booth

(may be substituted for a basic presence + poster session)

 

In-person booth

 


10’ by  10’


10’ by  10’


20’ by  10’ 


20’ by 10’
Priority location


20’ by 20’ 
Highest-priority location

Complimentary registrations for sponsor reps


Two online attendees


One hybrid attendee


One hybrid attendee
One online attendee


Two hybrid attendees
One online attendee


Two hybrid attendees
One online attendee


Three hybrid attendees
One online attendee

Promotional content in a digital swag bag

Logo featured on website and during meals

Listing in pre-conference emails

Lead retrieval through attendee badge scanning

   

Attendee list (opted-in), including name, title, institution and email

     

45-minute presentation in the partner track

       


Priority selection of time slot

Print program ad

       


Half-spread ad


Full-spread ad

Social media announcement before and during the event — written by sponsor

       


Twitter


Twitter and LinkedIn

Article/profile in online Link Journal

       

Email sent by HighEdWeb on sponsor behalf to all attendees

       


Spotlight in an existing pre-conference email


Stand-alone email before or after the conference

One priority, high-visibility branding opportunity (on a first-come, first-served basis):

·Hotel key card
·Name badge
·Charging station


(Branding opportunity plus 45-minute presentation may be substituted for a pre- or post-conference workshop)

         

Sponsorship Cost

$3,250

$4,500

$8,250

$11,000

$14,250

$19,500

Add-on sponsor opportunities

We are excited to offer these additional Annual Conference sponsorship opportunities, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget. These packages can be added on to enhance any package above.

Visual communication partner - $7,500 (1 available)

Make it possible for HighEdWeb to record, process, archive and make accessible the video recordings from the conference.Your support will be visible each time members view the recordings on the HighEdWeb membership site.

Benefits

  • Partnership noted in Annual Conference print program.
  • Partnership noted with the use of name and/or logo in each video posted to the HighEdWeb Professional Development Library website post-conference.
  • Online company or personality profile in Link Journal with accompanying social media promotion on Twitter. Content must be received no later than three months post-event.
  • Verbal acknowledgement provided during Annual Conference daily announcements.

Accessibility partner - $5,000 (1 total and 0 available)

Each year, HighEdWeb responds to attendees’ needs for ASL and Braille translation, as well as other accessibility needs. Your support allows us to create a welcoming environment for all members of our community.

Benefits

  • Partnership noted in Annual Conference print program.
  • Online company or personality profile in Link Journal with accompanying social media promotion on Twitter. Content must be received no later than three months post-event.
  • Verbal acknowledgement provided during Annual Conference daily announcements.

Keynote partner - $5,000 (1 available)

In the past, HighEdWeb has welcomed stars and geniuses. Each year, our keynotes inspire attendees to go out and continue to improve the state of the web in higher education. Your support can help us with expenses for these presenters.

Benefits

  • One piece of sponsor-provided promotional material (small button or card-sized item) to be placed for you at each attendee place setting during keynote presentation. Promotional material provided by sponsor.
  • Acknowledgement of partnership in conference program’s keynote description, on Annual Conference website, and sent in a push notification prior to the event.
  • Acknowledgement of sponsorship ahead of video playback in HighEdWeb Membership Community website. Can include up to a 15-second video clip or logo splash screen.

Big Social Event partner - $5,000 (1 available)

The Big Social Event is a grand event for our attendees. Your support helps us celebrate a successful conference and share our host city with attendees.

Benefits

  • Prominent display of sponsor-provided banner at event venue.
  • Opportunity to have registered-attendee sponsor representative to act as greeter at entrance to the event.
  • One piece of sponsor-provided promotional material (small button or card-sized item) to be distributed at the event.
  • Sponsor-provided logo placard on tables and verbal acknowledgement of sponsor during announcements.
  • Acknowledgement of sponsorship in conference program’s event description, on Annual Conference website, and sent in a push notification.

Transportation partner - $2,500 (1 available)

When you become our Annual Conference transportation partner, you help ensure our attendees will travel safely to our Big Social Event.

Benefits

  • Prominent display of sponsor-provided signage at bus pick-up and drop-off points.
  • Opportunity to have registered-attendee sponsor representative to act as greeter at the event location drop-off point.
  • Acknowledgement of sponsorship in conference program’s event description, on Annual Conference website, and sent in a push notification.

Meal sponsorship - $5,000 (6 available)

Sponsor one of the daily meals, either breakfast or lunch.

Benefits

  • Sponsor-provided logo placard on tables provided at selected sponsored break.
  • Opportunity to distribute promotional items at each seat.
  • Reserved table for sponsor attendees and guests (up to eight individuals) at the selected sponsored meal.
  • Sponsorship noted in the Annual Conference schedule.
  • Verbal acknowledgement provided during Annual Conference daily announcements and sent in a push notification during the selected sponsored meal.

Snack sponsorship - $3,000 (6 available)

Sponsor one of the daily snack breaks.

Benefits

  • Sponsor-provided placard on tables at selected sponsored break.
  • Opportunity to distribute promotional items at selected sponsored break.
  • Sponsorship noted in the Annual Conference schedule.
  • Verbal acknowledgement provided during Annual Conference daily announcements and sent in a push notification during of the selected sponsored break.

Hand sanitizer sponsor - $3,000 (1 available)

Show attendees that their health is of the utmost importance. Take part in creating a safe environment for attendees by sponsoring branded hand sanitizer stations at the Convention Center and mini hand sanitizers that will be distributed to attendees during registration.

Poster session - $1000 (15 available)

This year’s poster presentations will be done online, and released during the week leading up to the HighEdWeb annual conference. Poster presentations are an excellent opportunity to showcase that cool new project or idea, without the stress of putting together a full 45-minute presentation.

Benefits

  • 3-5 minute recorded video presentation. Highlight a project, technology, or a cool idea, with a chance to directly interact with poster viewers through chat during the scheduled pre-conference poster hour.
  • Poster session listed in the Annual Conference online schedule.
  • Presenter or representative must attend online during the poster sessions for Q&A.

Association Sponsorship

We have opportunities available to sponsor all 2023 HighEdWeb events. Contact us  at sponsors@highedweb.org for more information about the Association package.

Contact

HighEdWeb Annual Conference Sponsorship Committee

Email: sponsors@highedweb.org

Please Note:

HighEdWeb maintains a policy of not sharing contact information (e.g. phone numbers, email addresses) for its attendees, unless attendees give prior consent.

Sponsor logos and acknowledgements to be co-branded with HighEdWeb according to the Association’s brand standards.

HighEdWeb is committed to ensuring the health and well-being of our attendees and staff at our events. We hope everyone will join us in a healthy event and help keep each other safe. In addition to the venue’s protocols, we will follow all local public health agency guidelines.