Get ready for #HEWeb23!

We appreciate the generous support of sponsors, which makes this event possible. Below is information regarding conference planning and sponsor participation. If you have any questions, please reach out at sponsors@highedweb.org.

Location and venue

HighEdWeb 2023 will take place in Buffalo, New York, Oct. 8-11 and online Oct. 9-11. 

In-person it will take place at the Buffalo Convention Center. The official conference hotel is the Hyatt Regency Buffalo. Book your reservations early!

Hotel and the conference facility

Exhibit hall details

Overview

Booth

  • 8’ high back drape and 3’ high side drape
  • One 6’ skirted table
  • Two chairs
  • Wastebasket
  • Exhibitor I.D. sign
  • Electric drop
     

Exhibit hall

100 WPCampus

101 Twenty Fifth Hour

102 Lullabot

103 CivicPlus

104 OHO Interactive

105 Beacon

106 Clean Catalog

107 Cludo

109 Hannon Hill

200 Pearson

202 Modern Campus

203 FFW

204 Campus Sonar

207 Pixo

300 Electric Citizen

301 Five Jars

302 Carnegie

303 Genius Monkey

304 Ivy.ai

305 PREMION

306 Terminalfour

308 NewCity

400 Storyblok

401 HighEdWeb

402 Concept3D

403 Up&Up

404 Pantheon

405 DubBot

600 White Whale

602 SQUIZ

604 Umbrella

606 Evolving Web

Shipping, freight, and special orders

Hale Convention Services is managing the shipping and freight; flooring, furniture, signage and other accessories need in the exhibit hall. Please contact csr@haleexpo.com with any questions.

  • Hale Convention Services Exhibitor Manual
    • To place an order with Hale, send an email to csr@haleexpo.com with: The show name (HighEdWeb 2023 Annual Conference), your company name and an email address that you would like a link to be sent to.
    • The Hale Customer Service Department will send you a secure email link and temporary password to the email address provided so you can access their ordering system.
    • Orders can also be accepted by mail, fax (716-896-8908) or may be scanned and emailed to csr@haleexpo.com. Full payment must accompany your order to qualify for the advance order discount.
    • The Pre-Order cut off date for the discounted pricing is Sunday, September 24. The cut off date for the online ordering is Sunday, October 1.

    • Information on AV Equipment Rental is on page 15

    • Hale will try and accommodate any of sponsors that may still need to order equipment after the cut off date. Contact Hale directly either via email at csr@haleexpo.com or at 716-896-6170.
  • Special Catering Orders for the Exhibit Hall

Conference dates

Poster presentations (online)
Tuesday, Oct. 3, 12-1 p.m. EDT

Pre-conference workshops (in-person)
Sunday, Oct. 8, 1-4:30 p.m. EDT

Conference sessions (in-person and online)
Monday, Oct. 9, 8:30 a.m. - Wednesday, Oct. 11, 12:45 p.m. EDT

Post-conference workshops (in-person)
Wednesday, Oct. 11, 1-4:30 p.m. EDT

Explore the complete schedule

Sponsor move-in and schedule

  • 11:30 a.m.– 5 p.m. - Sponsor move-in.
    • Register/pick up badges in the Exhibit Hall at the HighEdWeb Booth (401) anytime after 11:30 a.m. 
    • Hale Expo Services will have a service desk in the Exhibit Hall during move-in to answer questions about freight, furniture, and other items ordered.
    • Lead Retrieval - CompuSystems will have an on-site technician available for assistance with any problems related to the lead retrieval app.
  • 6 – 8:30 p.m. - Welcome Reception in the Buffalo Niagara Convention Center Exhibit Hall (please be set up by 5 p.m.
  • 11:30 a.m.– 5 p.m. - Sponsor move-in.
    • Register/pick up badges in the Exhibit Hall at the HighEdWeb Booth (401) anytime after 11:30 a.m. 
    • Hale Expo Services will have a service desk in the Exhibit Hall during move-in to answer questions about freight, furniture, and other items ordered.
    • Lead Retrieval - CompuSystems will have an on-site technician available for assistance with any problems related to the lead retrieval app.
  • 6 – 8:30 p.m. - Welcome Reception in the Buffalo Niagara Convention Center Exhibit Hall (please be set up by 5 p.m.
  • All day: Lead Retrieval - CompuSystems will have an on-site technician available for assistance with any problems related to the lead retrieval app.
  • 7 a.m. – 730 a.m. - Sponsor setup. 
  • 7:30 a.m - Sponsor Exhibit Hall opens
  • 7:30 – 8:30 a.m. - Breakfast
  • 10:15 – 10:45 a.m. - Refreshment break in sponsor hall
  • 11:45 a.m. – 1:15 p.m. - Lunch
  • 3:30 – 4 p.m. - Refreshment break in sponsor hall and visit the sponsor's virtual booths break online
  • 5 p.m. - Sponsor Exhibit Hall closes
  • 7:30 a.m. – Sponsor Exhibit Hall opens
  • 7:30 – 8:30 a.m. - Breakfast
  • 10:15 – 10:45 a.m. - Refreshment break in sponsor hall and visit the sponsor's virtual booths break online
  • 11:45 a.m. – 1:15 p.m. - Lunch
  • 3:30 – 4 p.m. - Refreshment break in sponsor hall
  • 5 p.m. - Sponsor Exhibit Hall closes
  • 7 p.m. – 10 p.m. - Big Social Event
  • 7:30 – 8:30 a.m. - Breakfast
  • 7:30 a.m. - Sponsor hall opens
  • 9:45 – 10:00 a.m. - Refreshment break in sponsor hall
  • 11:30 a.m. – 12:45 p.m. - Lunch
  • 1 p.m. - Sponsor hall closes - Sponsors break down booths for shipping by 4:30 p.m.
    • If you decide to pack up your booth earlier than 1 p.m., be mindful that the Keynote is taking place in the adjacent space from 10-11:30 a.m. Please keep noise to a minimum during this time.
  • 11:30 a.m.– 5 p.m. - Sponsor move-in.
    • Register/pick up badges in the Exhibit Hall at the HighEdWeb Booth (401) anytime after 11:30 a.m. 
    • Hale Expo Services will have a service desk in the Exhibit Hall during move-in to answer questions about freight, furniture, and other items ordered.
    • Lead Retrieval - CompuSystems will have an on-site technician available for assistance with any problems related to the lead retrieval app.
  • 6 – 8:30 p.m. - Welcome Reception in the Buffalo Niagara Convention Center Exhibit Hall (please be set up by 5 p.m.
  • All day: Lead Retrieval - CompuSystems will have an on-site technician available for assistance with any problems related to the lead retrieval app.
  • 7 a.m. – 730 a.m. - Sponsor setup. 
  • 7:30 a.m - Sponsor Exhibit Hall opens
  • 7:30 – 8:30 a.m. - Breakfast
  • 10:15 – 10:45 a.m. - Refreshment break in sponsor hall
  • 11:45 a.m. – 1:15 p.m. - Lunch
  • 3:30 – 4 p.m. - Refreshment break in sponsor hall and visit the sponsor's virtual booths break online
  • 5 p.m. - Sponsor Exhibit Hall closes
  • 7:30 a.m. – Sponsor Exhibit Hall opens
  • 7:30 – 8:30 a.m. - Breakfast
  • 10:15 – 10:45 a.m. - Refreshment break in sponsor hall and visit the sponsor's virtual booths break online
  • 11:45 a.m. – 1:15 p.m. - Lunch
  • 3:30 – 4 p.m. - Refreshment break in sponsor hall
  • 5 p.m. - Sponsor Exhibit Hall closes
  • 7 p.m. – 10 p.m. - Big Social Event
  • 7:30 – 8:30 a.m. - Breakfast
  • 7:30 a.m. - Sponsor hall opens
  • 9:45 – 10:00 a.m. - Refreshment break in sponsor hall
  • 11:30 a.m. – 12:45 p.m. - Lunch
  • 1 p.m. - Sponsor hall closes - Sponsors break down booths for shipping by 4:30 p.m.
    • If you decide to pack up your booth earlier than 1 p.m., be mindful that the Keynote is taking place in the adjacent space from 10-11:30 a.m. Please keep noise to a minimum during this time.

Enhance your exposure at HighEdWeb 2023 Annual Conference.

Email sponsors@highedweb.org to add-on items to your order.

  • Lead Retrieval App - $1,000, includes three devices (unlimited)
    Included in Bronze, Silver, Gold and Platinum packages.

    CompuSystems is the official lead capture provider for the HEW23 can help you get the most out of your exhibiting investment. Their products allow you to capture and qualify high-quality sales leads on and off the show floor with CompuLEAD 3-App Capture. Download the app to three smart devices. Simple and fast - easy to set up scan, and capture leads Load and send digital content to prospects from the app.
  • Check out other exhibitor add-ons including:
    • Visual communication partner - $7,500 (1 available)
    • Keynote partner - $5,000 (1 available)
    • Big Social event partner - $5,000 (1 available)
    • Transportation partner - $2,500 (1 available)
    • And more!

Hosting an after-hours event?

We are happy to share the news of sponsored events with HighEdWeb Annual Conference attendees, provided the event abides by the following conduct and safety requirements. We recommend all unofficial events use this checklist to ensure attendees are safe.

If you have any questions, please contact us at sponsors@highedweb.org.

Checklist for Sponsor/Unofficial Events

Additional information and tips

Scavenger Hunt: We will be hosting a scavenger hunt in the Exhibit Hall throughout the conference. During set up, you will receive an image to place in your booth for attendees to find. Visit the HighEdWeb Corner (booth 401) with any questions.

If you are giving a presentation at the Conference review the Guidance for Presenters.

For badge scanning, review the CompuLEAD user guide

Review the Code of Conduct.

Promote the 2023 HighEdWeb Annual Conference with #HEWEB23 on your channels. Share your thoughts during the conference using the same hashtag.

Join sessions and after-hours events with fellow attendees. Your engagement with our attendees as fellow learners is an important part of being in the HighEdWeb community! Take a break from booth work to learn and network.